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Incident messages
Match component status on your status page to each message.
Status page: incidents
At a glance
| Field | Set in Incido |
|---|---|
| Affected components | [list] |
| Severity | Critical / High / Medium / Low |
| Notify subscribers | On for Critical/High stage changes |
Message templates
Investigating
We are investigating [symptom] affecting [component(s)]. Next update by [time] or sooner.
Identified
We have identified an issue affecting [component(s)] and are working on a fix. [One sentence on customer impact.]
Monitoring
A fix has been deployed. We are monitoring [component(s)] and will confirm when fully resolved.
Resolved
The incident affecting [component(s)] is resolved. All systems are operational.
Resolved + follow-up
The incident affecting [component(s)] is resolved. We are reviewing what happened and will share customer-relevant findings if needed.
Writing rules
- Lead with customer impact, not internal cause
- Set a next update time while investigating
- Update component status to match reality
- Notify subscribers on material changes only
# Status page: incidents
## At a glance
| Field | Set in Incido |
|-------|---------------|
| Affected components | [list] |
| Severity | Critical / High / Medium / Low |
| Notify subscribers | On for Critical/High stage changes |
---
## Message templates
**Investigating**
> We are investigating [symptom] affecting [component(s)]. Next update by [time] or sooner.
**Identified**
> We have identified an issue affecting [component(s)] and are working on a fix. [One sentence on customer impact.]
**Monitoring**
> A fix has been deployed. We are monitoring [component(s)] and will confirm when fully resolved.
**Resolved**
> The incident affecting [component(s)] is resolved. All systems are operational.
**Resolved + follow-up**
> The incident affecting [component(s)] is resolved. We are reviewing what happened and will share customer-relevant findings if needed.
### Writing rules
1. Lead with **customer impact**, not internal cause
2. Set a **next update time** while investigating
3. Update **component status** to match reality
4. Notify subscribers on **material** changes only
Maintenance messages
Status page: maintenance
At a glance
| Field | Value |
|---|---|
| Affected components | [list] |
| Window | [start] – [end] ([timezone]) |
Message templates
Scheduled
Maintenance on [component(s)] is scheduled from [start] to [end] ([timezone]). [Expected impact in plain language.]
In progress
Maintenance on [component(s)] is in progress. [Expected impact]. We will update when complete.
Extended
Maintenance on [component(s)] will take longer than planned. We now expect completion by [revised time].
Complete
Maintenance on [component(s)] is complete. All systems are operational.
Subscriber checklist
- Advance notice before window
- Start notification (if impact begins)
- Completion notification
# Status page: maintenance
## At a glance
| Field | Value |
|-------|-------|
| Affected components | [list] |
| Window | [start] – [end] ([timezone]) |
---
## Message templates
**Scheduled**
> Maintenance on [component(s)] is scheduled from [start] to [end] ([timezone]). [Expected impact in plain language.]
**In progress**
> Maintenance on [component(s)] is in progress. [Expected impact]. We will update when complete.
**Extended**
> Maintenance on [component(s)] will take longer than planned. We now expect completion by [revised time].
**Complete**
> Maintenance on [component(s)] is complete. All systems are operational.
## Subscriber checklist
- [ ] Advance notice before window
- [ ] Start notification (if impact begins)
- [ ] Completion notification
How to use this template
- Adapt tone to your brand. Keep sentences short.
- Pair each message with the right component status (degraded, outage, operational).
- Use subscriber email for investigating → identified → resolved on Critical/High.
Publish incident and maintenance updates from the same record responders use. Subscriber email, component health, and branded themes stay aligned.